February 16, 2018


IVREF Grants Accountant


The Idaho Veterans Research & Education Foundation (IVREF), a non-profit entity affiliated with the VA Medical Center in Boise, Idaho, announces a Grants Accountant Position opening in the administrative department of the multi-disciplinary Center of Excellence in Emerging/Reemerging Infectious Diseases. All research performed through IVREF is undertaken to advance the health of America’s veterans. This full-time administrative position will focus supporting the grant funding functions of biomedical and clinical research programs at IVREF, and will report to the Executive Director. Special consideration will be given to candidates with demonstrated experience in Finance and Grants Administration.




The IVREF Grants Accountant will hold the following three primary responsibilities:


  • Coordinating pre- and post-award research administration involving various federal, public and private funding agencies.
  • Maintaining daily entries in the organization’s financial accounting system(s).
  • Conducting bi-weekly payroll.


Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Track expenses and income at the budget line-item level across multiple accounts.
  • Prepare grant / contract invoices to funders.
  • Produce regular status reports on budgets.
  • Prepare status reports.
  • Process invoices.
  • Prepare monthly reconciliations.
  • Produce data for quarterly financial statements.
  • Gather, review and process data for bi-weekly payroll.
  • Assist in preparing grant scientific proposals to various funding agencies, such as NIH, DoD, NSF, etc.
  • Assist in developing and tracking financial systems.
  • Assist the Executive Director and Human Resources Manager in related tasks, as needed.


Other Duties:

  • Participates in IVREF Administrative Team meetings and other planning groups as assigned.
  • Complies with safety and security policies and procedures.
  • Reports potentially unsafe conditions and unethical practices.
  • Other duties as assigned.
  • Works well with others.


Supervisory Responsibilities: None.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Working knowledge of federal OMB 2 CFR 200, Uniform Administrative Requirements, and Cost Principles for nonprofit organizations administering federal grant awards and contracts.
  • Hands-on knowledge and experience in the use of financial accounting and grant management software such as QuickBooks, Sage, Blackbaud, etc.
  • Advanced skills using Microsoft Excel.
  • Familiarity with payroll and time tracking systems such as ADP.
  • Ability and willingness to multi-task a variety of detail-oriented, time sensitive data and processes.
  • Possess skills to read and interpret various granting agencies policies and regulations. Familiarity with federal grant application and management systems, such Grants.gov, ASSIST, eRA Commons, etc.
  • Demonstrated skills to analyze, formulate solutions, and solve problems.
  • Excellent interpersonal skills, including tact, diplomacy, and flexibility at all levels of interactions. Ability to communicate in a helpful and informative manner and work in a teamoriented environment.
  • Ability to work independently and effectively with minimum supervision.
  • Ability to recommend, design, implement or modify computer systems to facilitate the administrative management of contracts and grants.


Education and/or Experience:

  • Three or more years of experience in accounting, grant management, or business administration is required.
  • Experience in pre- and post-award research administration of sponsored projects from various federal (NIH, CDC, etc.), public and/or private agencies is required.
  • Payroll experience is preferred.
  • Experience with comprehensive research administration in a nonprofit corporation, university, or other research setting is desired.
  • Degree in Business or Accounting is preferred.
  • Strong computer skills and experience is required. (e.g., Microsoft applications, QuickBooks, online systems, etc.)


Language Skills:

Ability to read, analyze, and interpret regulations related to federal grant awards and business finance.


Mathematical Skills:

Ability to utilize standard and advanced mathematical concepts in relation to grant management, payroll calculations, and GAAS organizational accounting.


Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of technical and policy-related instructions and deal with multiple abstract and concrete variables.


Certificates, Licenses, Registrations: N/A


Other Skills and Abilities:

Ability to identify and solve issues independently and collaboratively.  Ability to interact with various interpersonal styles using tact and diplomacy. Ability to organize and prioritize assigned tasks and initiatives and meet multiple project deadlines. Ability to adjust to abrupt changes in priorities and work comfortably in a fast-paced, deadline driven environment.  Project a positive attitude toward routine tasks as well as occasional challenges. Proficient in the use of computer programs.      


Other Qualifications: N/A


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.


Work Environment:

The work environment is that of a typical business office setting.  The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.


Salary:  The incumbent will be an employee of the Idaho Veterans Research & Education Foundation (IVREF).  Base salary range is $50,000 - $52,000 annually, and is an exempt position with full benefits. Benefits include employee sponsored health, dental, vision, life, AD&D insurance; retirement option; and paid time-off.    

Interested Applicants:  Please submit a cover letter, resume, and current contact information for three professional references. Examples of grant management work/awards are also helpful. Please send application material electronically as a single PDF file to: This email address is being protected from spambots. You need JavaScript enabled to view it.. Review of applications will begin immediately and continue until the position is filled. 


Equal Opportunity Employer:  IVREF is committed to achieving academic and research excellence through cultural diversity and is an EEO institution. We encourage applications from men and women of all ethnicities and religions, and members of underrepresented groups.  All candidates must provide proof of their current eligibility to work in the USA, and successfully complete a Federal criminal background check. IVREF maintains a drug-free workplace. 


Additional information, including research focus, can be found at www.ivref.org.